Microsoft Office 365 is a popular suite of productivity tools that includes a range of applications and features designed to help individuals and businesses increase efficiency and collaboration.
From word processing and spreadsheet creation to email and calendar management, Office 365 has something for everyone.
While some of the applications are available through a subscription, many apps are also available for free without needing an Office 365 subscription.
In this article, we will take a detailed look at the Microsoft Office 365 integrated apps, including an overview of each one and how they can be used to improve your productivity.
Whether you are a seasoned Office user or new to the software, this article will provide a comprehensive understanding of what Office 365 offers.
Microsoft Office 365 Applications
Microsoft Access is a program to build databases to manage and store your company's data. It gives you resources for making data tables, queries, forms, reports, and resources for writing Visual Basic programs to alter the functionality of your database application.
If you run an appointment-based company or service, Microsoft Bookings is a helpful online tool for you. Microsoft Bookings is an easy-to-use application that gives you and your workers access to information about daily appointments.
For both your workers and consumers, it has customizable email and SMS reminders.
Additionally, it enables you to add your Bookings page to your website or social media profiles so your clients can book appointments.
Rescheduling and canceling appointments, staff availability in real-time, and calendar interfaces with Outlook and Google are further capabilities of this application.
Microsoft Calendar is a powerful business application for organizing meetings and tasks.
It is a part of Outlook and has many features to help you stay organized. Some features include reminders, the ability to check your coworkers' availability when scheduling a meeting, tracking who has accepted or declined invitations, different calendar views, and the option to create repeating events.
These features make Microsoft Calendar an essential tool for busy professionals.
Microsoft Compliance Centre:
Microsoft 365 Compliance Center is a tool that helps organizations meet standards, government regulations, and other compliance requirements for protecting sensitive data. It provides a high-level overview of your compliance status with a risk score and makes it easier to comply with new regulations.
The administrative tools in Microsoft 365 Compliance Center allow you to track sensitive data, such as driver's license, social security, national ID, bank account, and passport numbers, in Exchange, SharePoint, and OneDrive.
You can create policies based on industry regulations, such as PCI DSS, HIPAA, and GDPR, to govern data, manage devices, and receive alerts about various activities in your organization.
With Microsoft 365 Security, Microsoft 365 Compliance is an important tool for organizations that handle sensitive data.
Microsoft Delve is a tool that delivers customized content from your Microsoft 365 environment to you. This content may include recently edited documents, email attachments from you and your team, and other content you have permission to view.
Delve is a convenient way to see what you and your team are working on. It allows you to easily access files on your Delve dashboard without navigating to OneDrive, SharePoint, or any other part of Microsoft 365 individually.
Microsoft Dynamics 365:
Microsoft Dynamics 365 is a suite of business software platforms that includes solutions for customer relationship management (CRM) and enterprise resource planning (ERP).
Within these categories, various applications are designed to meet specific business and industry needs. This allows you to start with the tools you need now and add additional applications as your needs evolve.
Dynamics 365 can be used in various business areas, such as financial planning, human resource management, customer insight, product insight, and more.
It is not a single-purpose application but rather a collection of tools that helps you integrate your data, gain better insight into your business, and make informed decisions.
Microsoft Excel is a popular spreadsheet application released in 1987. It is used by people in various industries, including teachers, business owners, accountants, schedulers, and project managers.
Excel can perform calculations, create charts and graphs, process data, and more. It also supports programming through Visual Basic for Applications, allowing users to write code to automate tasks or manipulate data. Its user-friendly interface and powerful capabilities make it the industry standard for spreadsheets.
Microsoft Forms is a web-based application that allows you to create forms to collect data and user feedback. Educational institutions often employ it to create surveys, questionnaires, and polls.
The data collected through Microsoft Forms can be summarized and viewed in real-time and can also be exported to Excel or a database application for further analysis. Its simple interface and ability to design and share forms make it a user-friendly tool for creating online surveys.
Microsoft Kaizala is a mobile app that allows users to communicate and collaborate securely using their Android, iOS, or Windows smartphones.
It offers features such as instant messaging, document sharing, and image sharing. While it does not have video conferencing capabilities like Microsoft Teams, it is well-suited for use by contractors, temporary workers, or other individuals outside of an organization.In contrast, Microsoft Teams is designed for use by core employees within an organization.
Formerly known as Delve Analytics, Microsoft MyAnalytics is a tool that helps you understand how you spend your time at work.
It provides regular emails summarizing your collaboration time, whom you spend it with, and how much time you spend on tasks and completing your job duties. This can help you gain personal insight into your work habits and optimize your time management.
Microsoft OneDrive is a cloud-based storage service that is included with a Microsoft 365 subscription. Each licensed user gets 1TB of storage to use for personal work files.
OneDrive is not meant for collaboration, but it is possible to share files with others. Suppose you need to give others access to your files.
OneDrive can be accessed from anywhere with an internet connection and from various devices, including computers and smartphones. It is a convenient storage solution for people who travel or work remotely.
Microsoft OneNote is an Office 365 productivity tool that allows you to organize your notes, plans, and thoughts in a digital format similar to a traditional notebook with dividers.
You can create sections, pages, and sub-pages and use color coding to organize your notes. OneNote supports various types of content, including text, handwriting, voice notes, links, images, audio, and video. It can be used as a personal information management tool or shared with others.
Outlook is an email client developed by Microsoft that was first released in 1997. It is now available as a desktop, web-based, and mobile app for Android and iOS.
The desktop version of Outlook offers the most features, while the web and mobile versions have limited features. Outlook is useful for organizing and managing email messages, particularly for businesses.
Microsoft PowerPoint is a program for creating presentations. Educators, business professionals, and retailers often use it to present information to others. PowerPoint includes built-in templates to make creating presentations easier, and it supports audio, video, and animation to enhance the impact of the presentation. It is a widely used and user-friendly tool for creating professional-looking slide decks.
- Microsoft SharePoint:
Microsoft SharePoint is a cloud-based application that allows organizations to create and manage internal websites to share and collaborate information.
It can be used as a document management tool, knowledge base, workflow management system, calendar, ticketing system, and more.
SharePoint is accessible from anywhere and on multiple mobile platforms, and it offers built-in tools and third-party add-ons to make it easy to develop a customized collaboration system.
Microsoft Teams is a collaboration and communication application that offers instant messaging, audio and video calls, and other collaboration features.
It allows you to host meetings with many participants, record meetings, and share your screen. Teams also allow you to create teams and channels, which enable groups of people to work together on a project or task and store and organize their chat messages, shared files, and other digital assets in these structures.
It is a feature-rich and secure application that allows you to meet most of your collaboration needs within a single platform rather than multiple applications like Outlook, SharePoint, or OneDrive. All in all, using the Teams feature in Office 365 for task management has steadily become a go-to stop for many
Microsoft Word is a word-processing application that has been used since 1983. It is a popular tool for creating many documents, such as business letters, resumes, manuals, reports, flyers, menus, invitation cards, labels, and forms.
Word offers a range of features to help you create professional-looking documents, including templates, the ability to add a table of contents, modify headers and footers, track changes, insert data tables and charts, spell check, and translate languages. Its intuitive design makes it easy for people of all skill levels.
Microsoft Yammer is a private, enterprise-level social networking tool that allows users to communicate and collaborate with each other within a Microsoft 365 environment. It allows users to create groups based on interests and projects, invite others to join, and share messages, photos, videos, and more. Its interface is similar to other social media platforms and is easy to use.
In addition to the applications listed above, other Office 365 apps, such as Sway, Stream, Whiteboard, To-do, planner, and others, are also included in the package once you’ve made a Microsoft Office 365 download.
All in all, these apps boast a wide range of usage that completely covers everything you would need if you’re using the Microsoft Office 365 apps for business or personal use.
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